Archive of Our Own ^beta

Through the last year, the OTW Finance team has continued to ensure that the organization's bills are paid, tax returns filed, and standard accounting procedures met. Preparation for the 2024 audit of financial statements is currently ongoing!

The team has also been diligently working to meet the OTW's 2025 needs, and is proud to present to you this year's budget (access the 2025 budget spreadsheet for more detailed information):

2025 Expenses

Archive of Our Own (AO3)

• US$286,821.53 spent so far out of US$625,370.81 total this year, as of March 31, 2025.
• 67.7% of the OTW's expenses go towards maintaining the AO3. This includes the bulk of our server expenses—both new purchases and ongoing colocation and maintenance—website performance monitoring tools, and various systems-related licenses, as well as costs highlighted below (access all program expenses).
• This year's projected AO3 expenses also include US$430,000 to purchase new servers, as well as US$20,000 in server related equipment to increase the capacity of existing servers to handle expected site traffic growth through the year.

Open Doors

• US$1,916.55 spent so far out of US$7,382.51 total this year, as of March 31, 2025.
• Open Doors' expenses consist of hosting, backup, and domain costs for imported fanwork archives, as well as an allocated share of various OTW-wide productivity tools (access all program expenses).

Transformative Works and Cultures

• US$626.80 spent so far out of US$2,564.30 total this year, as of March 31, 2025.
• Transformative Works and Cultures' expenses are the journal's website hosting, publishing, and storage fees, as well as an allocated share of various OTW-wide productivity tools (access all program expenses).
• Additionally, in 2024, the University of Amsterdam provided €1,000 (US$1,061) to Transformative Works and Cultures, which will be used to help fund the Fans of Color Research Prize. One prize was awarded in 2025.

Fanlore

• US$15,556.57 spent so far out of US$34,188.35 total this year, as of March 31, 2025.
• Fanlore's expenses are its share of allocated server hardware, maintenance and colocation costs, as well as its portion of various OTW-wide productivity tools (access all program expenses).

Legal Advocacy

• US$72.45 spent so far out of US$2,572.45 total this year, as of March 31, 2025.
• Legal's expenses consist of registration fees for conferences and hearings and funds set aside for legal filings if necessary, as well as an allocated share of OTW-wide productivity tools (access all program expenses).

Fundraising and Development

• US$13,516.79 spent so far out of US$122,896.79 total this year, as of March 31, 2025.
• Our fundraising and development expenses consist of transaction fees charged by our third-party payment processors for each donation, thank-you gift purchases and shipping, outreach work by volunteers at various fan conventions, and the tools used to host the OTW's membership database and track communications with donors and potential donors, as well as an allocated share of OTW-wide productivity tools (access fundraising expenses).

Administration

• US$33,497.25 spent so far out of US$127,869.36 total this year, as of March 31, 2025.
• The OTW’s administrative expenses include hosting for our website, trademarks, domains, insurance, tax filing, and annual financial statement audits, as well as productivity, management, and accounting tools (access all admin expenses).

2025 Revenue

• The OTW is entirely supported by your donations—thank you for your generosity!
• We receive a significant portion of our donations each year in the April and October fundraising drives, which together will account for about 33.0% of our income in 2025. We also receive donations via employer matching programs, royalties, and PayPal Giving Fund, which administers donations from programs like Humble Bundle and eBay for Charity. If you'd like to support us while making purchases on those websites, please select the Organization for Transformative Works as your charity of choice!
• Thanks to your generosity in previous years, we have a healthy amount of money in our reserves, which we can use to pay for larger than usual purchases and keep on hand for legal contingencies. As mentioned previously, we plan to continue to upgrade the capacity of the Archive's servers, which significantly increases server equipment and server hosting expenses. The growth of the Archive and other projects of the OTW also requires more volunteers and administrative support, further increasing expenses. The budget spreadsheet projects a withdrawal of US$250,000 from reserves to cover the costs that exceed the amount of revenue projected to be received this year. This amount may be withdrawn as needed during the year.
• US$104,626.71 received so far (as of March 31, 2025) and US$680,350.00 projected to be received by the end of the year.

Got questions?

If you have any questions about the budget or the OTW's finances, please contact the Finance committee. We'll get back to you as soon as possible!

To download the OTW's 2025 budget in spreadsheet format, please follow this link.

The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan-run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

Every month or so the OTW will be doing a Q&A with one of its volunteers about their experiences in the organization. The posts express each volunteer's personal views and do not necessarily reflect the views of the OTW or constitute OTW policy. Today's post is with Cesy, who volunteers with the Finance Committee.

How does what you do as a volunteer fit into what the OTW does?

Finance committee manages paying bills and keeping us legally compliant, publishing the accounts and getting them audited, filling in the right forms so we remain registered as a non-profit and can collect employer matching donations. We work with the rest of the org to budget our money.

What is a typical week like for you as a volunteer?

Very variable - most weeks will be a mix of answering emails within the committee or from other committees, replying to a discussion in committee group chat, or attending a committee meeting and taking minutes. We review payment requests that come in from other committees to determine if the requests are in line with the OTW’s financial policies and procedures. We may have follow-up questions with the volunteer who requested the item, or send it to Board for their review.

Other weeks will be busier if it's budget time and we need to check spreadsheets to compare figures, email out to all the committee chairs, or proofread posts. Other members of the committee do monthly bookkeeping and record various accounting transactions, save all of the relevant documentation needed such as invoices or receipts, produce the annual financial statements, work with the auditors for the annual audit report or sort our state registrations. In the USA, we have to be registered both federally and in every single state that we might receive donations from, which needs a lot of paperwork to be signed and posted, though some states accept forms online these days.

What made you decide to volunteer?

I originally joined in 2009 while Archive of Our Own (AO3) was still in closed beta, as l'd been a coding volunteer for Dreamwidth, and they mentioned AO3 as being another friendly project. I wanted to improve my programming skills and spend time with fannish friends doing something useful. Over the years, l've held a variety of roles within the OTW. I rejoined Finance after there had been a change of Treasurer and Board to help the new team find missing info, document what had been done previously and sort things out.

What has been your biggest challenge doing work for the OTW?

Dealing with people - we have many different cultures represented, lots of styles of business and volunteer communication, and it’s easy to make a mistake and upset people. A moment of carelessness or tactlessness can take a lot of time and effort to recover from and repair the relationship.

What fannish things do you like to do?

I read a lot of fic. I’m mostly an old-school lurker, I try and kudos or comment or bookmark or rec. I write a little, I’ve tried recording podfic, and I watch vids occasionally. I’m known among my friends for picking up new fandoms by osmosis and never watching canon, because I struggle to watch long-form TV or films.

Now that our volunteer’s said five things about what they do, it’s your turn to ask one more thing! Feel free to ask about their work in the comments. Or if you'd like, you can check out earlier Five Things posts.

The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan-run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

Throughout the year, the OTW Finance team has continued its work of ensuring that the organization's bills are paid, tax returns filed, and all standard accounting guidelines and financial compliance requirements met. Preparation for the audit of 2023 financial statements continues!

The team has also been diligently working on the 2024 budget update and are happy to present it here: (access the 2024 budget spreadsheet for more detailed information):

2024 Expenses

Archive of Our Own (AO3)

• US$250,381.02 spent so far out of US$416,441.01 total this year, as of September 30, 2024.
• 55.1% of the OTW's expenses go towards maintaining the AO3. This includes the bulk of our server expenses—both new purchases and ongoing colocation and maintenance—website performance monitoring tools, and various systems-related licenses, as well as costs highlighted below (access all program expenses).
• This year's projected AO3 expenses also include US$120,000 to purchase new servers, as well as US$15,000 in additional server related equipment to increase the capacity of existing servers to handle expected site traffic growth through the year.

Open Doors

• US$6,899.70 spent so far out of US$9,344.33 total this year, as of September 30, 2024.
• Open Doors' expenses consist of hosting, backup, and domain costs for imported fanwork archives, as well as an allocated share of various OTW-wide productivity tools (access all program expenses).

Transformative Works and Cultures

• US$3,488.74 spent so far out of US$5,444.70 total this year, as of September 30, 2024.
• Transformative Works and Cultures' expenses are the journal's website hosting, publishing, and storage fees, as well as an allocated share of various OTW-wide productivity tools (access all program expenses).
• Additionally, the University of Amsterdam provided £1,000 (US$1,061) to Transformative Works and Cultures in 2023, which will be used to help fund the Fans of Color Research Prize.

Fanlore

• US$13,986.47 spent so far out of US$24,160.27 total this year, as of September 30, 2024.
• Fanlore's expenses are its share of allocated server hardware, maintenance and colocation costs, as well as its portion of various OTW-wide productivity tools (access all program expenses).

Legal Advocacy

• US$304.50 spent so far out of US$2,892.15 total this year, as of September 30, 2024.
• Legal's expenses consist of registration fees for conferences and hearings and funds set aside for legal filings if necessary, as well as an allocated share of OTW-wide productivity tools (access all program expenses).

Fundraising and Development

• US$107,433.57 spent so far out of US$152,399.47 total this year, as of September 30, 2024.
• Our fundraising and development expenses consist of transaction fees charged by our third-party payment processors for each donation, thank-you gift purchases and shipping, outreach work by volunteers at various fan conventions, and the tools used to host the OTW's membership database and track communications with donors and potential donors, as well as an allocated share of OTW-wide productivity tools (access fundraising expenses).

Administration

• US$111,698.97 spent so far out of US$147,099.75 total this year, as of September 30, 2024.
• The OTW’s administrative expenses include hosting for our website, trademarks, domains, insurance, tax filing, and annual financial statement audits, as well as productivity, management, and accounting tools (access all admin expenses).

2024 Revenue

• The OTW is entirely supported by your donations—thank you for your generosity!
• We receive a significant portion of our donations each year in the April and October fundraising drives, which together will account for about 33.8% of our income in 2024. We also receive donations via employer matching programs, royalties, and PayPal Giving Fund, which administers donations from programs like Humble Bundle and eBay for Charity. If you'd like to support us while making purchases on those websites, please select the Organization for Transformative Works as your charity of choice!
• Thanks to your generosity in previous years, we have a healthy amount of money in our reserves, which we can use to pay for larger than usual purchases and keep on hand for legal contingencies. As mentioned previously, we plan to continue to upgrade the capacity of the Archive's servers, which significantly increases server equipment and server hosting expenses. As the Archive and other projects of the OTW grow, we also spend more on tools and technology to support our volunteers, such as the tools used by various committees to communicate with and aid users and to track internal projects, further increasing expenses.
• US$651,741.98 received so far (as of September 30, 2024) and US$762,433.91 projected to be received by the end of the year.

Got questions?

If you have any questions about the budget or the OTW's finances, please contact the Finance committee. We'll get back to you as soon as possible!

To download the OTW's 2024 budget update in spreadsheet format, please follow this link.

Through the last year, the OTW Finance team has continued to ensure that the organization's bills are paid, tax returns filed, and standard accounting procedures met. Preparation for the 2023 audit of financial statements is currently ongoing!

The team has also been diligently working to meet the OTW's 2024 needs, and is proud to present to you this year's budget (access the 2024 budget spreadsheet for more detailed information):

2024 Expenses

Archive of Our Own (AO3)

• US$36,323.75 spent so far out of US$317,388.37 total this year, as of February 29, 2024.
• 47.2% of the OTW's expenses go towards maintaining the AO3. This includes the bulk of our server expenses—both new purchases and ongoing colocation and maintenance—website performance monitoring tools, and various systems-related licenses, as well as costs highlighted below (access all program expenses).
• This year's projected AO3 expenses also include US$120,000 to purchase new servers, as well as US$20,000 in server related equipment to increase the capacity of existing servers to handle expected site traffic growth through the year.

Open Doors

• US$1,814.10 spent so far out of US$10,618.35 total this year, as of February 29, 2024.
• Open Doors' expenses consist of hosting, backup, and domain costs for imported fanwork archives, as well as an allocated share of various OTW-wide productivity tools (access all program expenses).

Transformative Works and Cultures

• US$314.00 spent so far out of US$4,220.80 total this year, as of February 29, 2024.
• Transformative Works and Cultures' expenses are the journal's website hosting, publishing, and storage fees, as well as an allocated share of various OTW-wide productivity tools (access all program expenses).
• Additionally, the University of Amsterdam provided €1,000 (US$1,061) to Transformative Works and Cultures, which will be used to help fund the Fans of Color Research Prize.

Fanlore

• US$1,603.11 spent so far out of US$18,249.93 total this year, as of February 29, 2024.
• Fanlore's expenses are its share of allocated server hardware, maintenance and colocation costs, as well as its portion of various OTW-wide productivity tools (access all program expenses).

Legal Advocacy

• US$0.00 spent so far out of US$2,947.20 total this year, as of February 29, 2024.
• Legal's expenses consist of registration fees for conferences and hearings and funds set aside for legal filings if necessary, as well as an allocated share of OTW-wide productivity tools (access all program expenses).

Fundraising and Development

• US$20,537.62 spent so far out of US$159,357.74 total this year, as of February 29, 2024.
• Our fundraising and development expenses consist of transaction fees charged by our third-party payment processors for each donation, thank-you gift purchases and shipping, outreach work by volunteers at various fan conventions, and the tools used to host the OTW's membership database and track communications with donors and potential donors, as well as an allocated share of OTW-wide productivity tools (access fundraising expenses).

Administration

• US$39,976.35 spent so far out of US$161,831.47 total this year, as of February 29, 2024.
• The OTW’s administrative expenses include hosting for our website, trademarks, domains, insurance, tax filing, and annual financial statement audits, as well as productivity, management, and accounting tools (access all admin expenses).

2024 Revenue

• The OTW is entirely supported by your donations—thank you for your generosity!
• We receive a significant portion of our donations each year in the April and October fundraising drives, which together will account for about 22.4% of our income in 2024. We also receive donations via employer matching programs, royalties, and PayPal Giving Fund, which administers donations from programs like Humble Bundle and eBay for Charity. If you'd like to support us while making purchases on those websites, please select the Organization for Transformative Works as your charity of choice!
• Thanks to your generosity in previous years, we have a healthy amount of money in our reserves, which we can use to pay for larger than usual purchases and keep on hand for legal contingencies. As mentioned previously, we plan to continue to upgrade the capacity of the Archive's servers, which significantly increases server equipment and server hosting expenses. The growth of the Archive and other projects of the OTW also requires more volunteers and administrative support, further increasing expenses. The budget spreadsheet projects a withdrawal of US$230,000 from reserves to cover the costs that exceed the amount of revenue projected to be received this year. This amount may be withdrawn as needed during the year.
• US$78,066.43 received so far (as of February 29, 2024) and US$448,320.00 projected to be received by the end of the year.

Got questions?

If you have any questions about the budget or the OTW's finances, please contact the Finance committee. We'll get back to you as soon as possible!

To download the OTW's 2024 budget in spreadsheet format, please follow this link.

Throughout the year, the OTW Finance team has continued its work of ensuring that the organization's bills are paid, tax returns filed, and standard accounting procedures met. The team also revamped the accounting structure to better reflect the OTW's financial activity. Preparation for the audit of 2022 financial statements continues!

The team has also been diligently working on the 2023 budget update and are happy to present it here: (access the 2023 budget spreadsheet for more detailed information):

2023 Expenses

Archive of Our Own (AO3)

• US$237,279.97 spent so far out of US$336,514.21 total this year, as of September 30, 2023.
• 47.7% of the OTW's expenses go towards maintaining the AO3. This includes the bulk of our server expenses—both new purchases and ongoing colocation and maintenance—website performance monitoring tools, and various systems-related licenses, as well as costs highlighted below (access all program expenses).
• This year's projected AO3 expenses also include US$64,000 to purchase new servers to increase the capacity of existing servers to handle expected site traffic growth through the year.

Open Doors

• US$4,081.74 spent so far out of US$4,379.42 total this year, as of September 30, 2023.
• Open Doors' expenses consist of hosting, backup, and domain costs for imported fanwork archives, as well as an allocated share of newly adopted OTW-wide productivity tools (access all program expenses).

Transformative Works and Cultures

• US$4,151.48 spent so far out of US$4,279.48 total this year, as of September 30, 2023.
• Transformative Works and Cultures' expenses are the journal's website hosting, publishing, and storage fees, as well as an allocated share of newly adopted OTW-wide productivity tool (access all program expenses).

Fanlore

• US$12,575.29 spent so far out of US$17,903.54 total this year, as of September 30, 2023.
• Fanlore's expenses are its share of allocated server hardware, maintenance and colocation costs, as well as its portion of newly adopted OTW-wide productivity tools (access all program expenses).

Legal Advocacy

• US$491.06 spent so far out of US$5,491.06 total this year, as of September 30, 2023.
• Legal's expenses consist of registration fees for conferences and hearings and funds set aside for legal filings if necessary, as well as an allocated share of newly adopted OTW-wide productivity tools (access all program expenses).

Con Outreach

• US$1,564.95 spent so far out of US$3,684.95 total this year, as of September 30, 2023.
• Budgeted expenses include convention outreach activities on behalf of the OTW, which include convention registration fees, tabling fees, and related presentation materials (access all program expenses).

Fundraising and Development

• US$68,285.08 spent so far out of US$121,509.38 total this year, as of September 30, 2023.
• Our fundraising and development expenses consist of transaction fees charged by our third-party payment processors for each donation, thank-you gift purchases and shipping, and the tools used to host the OTW's membership database and track communications with donors and potential donors, as well as an allocated share of newly adopted OTW-wide productivity tools (access fundraising expenses).

Administration

• US$69,179.75 spent so far out of US$212,988.32 total this year, as of September 30, 2023.
• The OTW’s administrative expenses include hosting for our website, trademarks, domains, insurance, tax filing, and annual financial statement audits, as well as productivity, management, and accounting tools (access all admin expenses).

2023 Revenue

• The OTW is entirely supported by your donations—thank you for your generosity!
• We receive a significant portion of our donations each year in the April and October fundraising drives, which together will account for about 47% of our income in 2023. We also receive donations via employer matching programs, royalties, and PayPal Giving Fund, which administers donations from programs like Humble Bundle and eBay for Charity. If you'd like to support us while making purchases on those websites, please select the Organization for Transformative Works as your charity of choice!
• Thanks to your generosity in previous years, we have a healthy amount of money in our reserves, which we can use to pay for larger than usual purchases and keep on hand for legal contingencies. As mentioned previously, we plan to continue to upgrade the capacity of the Archive's servers, which significantly increases server equipment and server hosting expenses. As the Archive and other projects of the OTW grow, we also spend more on tools and technology to support our volunteers, such as the tools used by Support and Policy & Abuse to communicate with and aid users, further increasing expenses.
• US$621,454.87 received so far (as of September 30, 2023) and US$693,989.51 projected to be received by the end of the year.

Got questions?

If you have any questions about the budget or the OTW's finances, please contact the Finance committee. We'll get back to you as soon as possible!

To download the OTW's 2023 budget in spreadsheet format, please follow this link.

During the last year, the OTW Finance team has continued its work of ensuring that the organization's bills are paid, tax returns filed, and standard accounting procedures met. Preparation for the 2022 audit of financial statements is currently ongoing!

The team has also been diligently working to meet the OTW's 2023 needs, and is proud to present to you this year's budget (access the 2023 budget spreadsheet for more detailed information):

2023 Expenses

Archive of Our Own (AO3)

• US$99,854.48 spent so far out of US$295,285.76 total this year, as of February 28, 2023.
• 59.4% of the OTW's expenses go towards maintaining the AO3. This includes the bulk of our server expenses—both new purchases and ongoing colocation and maintenance—website performance monitoring tools, and various systems-related licenses, as well as costs highlighted below (access all program expenses).
• This year's projected AO3 expenses also include US$74,000 to purchase new servers, as well as US$77,000 in server related equipment to increase the capacity of existing servers to handle expected site traffic growth through the year.

Open Doors

• US$2,232.86 spent so far out of US$5,526.16 total this year, as of February 28, 2023.
• Open Doors' expenses consist of hosting, backup, and domain costs for imported fanwork archives, as well as an allocated share of newly adopted OTW-wide productivity tools (access all program expenses).

Transformative Works and Cultures

• US$847.70 spent so far out of US$3,509.70 total this year, as of February 28, 2023.
• Transformative Works and Cultures' expenses are the journal's website hosting, publishing, and storage fees, as well as an allocated share of newly adopted OTW-wide productivity tools (access all program expenses).

Fanlore

• US$6,222.79 spent so far out of US$16,201.99 total this year, as of February 28, 2023.
• Fanlore's expenses are its share of allocated server hardware, maintenance and colocation costs, as well as its portion of newly adopted OTW-wide productivity tools (access all program expenses).

Legal Advocacy

• US$0.00 spent so far out of US$5,258.00 total this year, as of February 28, 2023.
• Legal's expenses consist of registration fees for conferences and hearings and funds set aside for legal filings if necessary, as well as an allocated share of newly adopted OTW-wide productivity tools (access all program expenses).

Con Outreach

• US$0.00 spent so far out of US$2,000.00 total this year, as of February 28, 2023.
• Budgeted expenses include US$1,000.00 for convention outreach activities on behalf of the OTW, which include convention tabling fees, volunteer attendance, and related presentation materials, as well as US$1,000.00 for convention giveaways (access all program expenses).

Fundraising and Development

• US$9,235.91 spent so far out of US$79,625.11 total this year, as of February 28, 2023.
• Our fundraising and development expenses consist of transaction fees charged by our third-party payment processors for each donation, thank-you gift purchases and shipping, and the tools used to host the OTW's membership database and track communications with donors and potential donors, as well as an allocated share of newly adopted OTW-wide productivity tools (access fundraising expenses).

Administration

• US$21,093.22 spent so far out of US$89,172.96 total this year, as of February 28, 2023.
• The OTW’s administrative expenses include hosting for our website, trademarks, domains, insurance, tax filing, and annual financial statement audits, as well as productivity, management, and accounting tools (access all admin expenses).

2023 Revenue

• The OTW is entirely supported by your donations—thank you for your generosity!
• We receive a significant portion of our donations each year in the April and October fundraising drives, which together will account for about 27% of our income in 2023. We also receive donations via employer matching programs, royalties, and PayPal Giving Fund, which administers donations from programs like Humble Bundle and eBay for Charity. If you'd like to support us while making purchases on those websites, please select the Organization for Transformative Works as your charity of choice!
• Thanks to your generosity in previous years, we have a healthy amount of money in our reserves, which we can use to pay for larger than usual purchases and keep on hand for legal contingencies. As mentioned previously, we plan to continue to upgrade the capacity of the Archive's servers, which significantly increases server equipment and server hosting expenses. The growth of the Archive and other projects of the OTW also requires more volunteers and administrative support, further increasing expenses. The budget spreadsheet projects a withdrawal of US$130,000 from reserves to cover the costs that exceed the amount of revenue projected to be received this year. This amount may be withdrawn as needed during the year.
• US$69,477.12 received so far (as of February 28, 2023) and US$370,320.00 projected to be received by the end of the year.

Got questions?

If you have any questions about the budget or the OTW's finances, please contact the Finance committee. We'll get back to you as soon as possible!

To download the OTW's 2023 budget in spreadsheet format, please follow this link.

The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

Throughout the year, the OTW Finance team has continued its work of ensuring that the organization's bills are paid, tax returns filed, and standard accounting procedures met. The team also revamped the accounting structure to better reflect the OTW's financial activity. Preparation for the audit of 2021 financial statements continues!

The team has also been diligently working on the 2022 budget update and are happy to present it here (access the 2022 budget spreadsheet for more detailed information):

2022 Expenses

Archive of Our Own (AO3)

• US$290,688.25 spent so far out of US$376,186.44 total this year, as of July 31, 2022.
• 66.7% of the OTW's expenses go towards maintaining the AO3. This includes the bulk of our server expenses—both new purchases and ongoing colocation and maintenance—website performance monitoring tools, and various systems-related licenses, as well as costs highlighted below (access all program expenses).
• This year's updated estimated AO3 expenses include a planned US$42,000 for a modest expansion of server capacity to continue to handle site traffic growth efficiently, as well as to replace existing equipment.

Open Doors

• US$1,234.42 spent so far out of US$3,459.98 total this year, as of July 31, 2022.
• Open Doors' expenses include hosting, backup, and domain costs for imported fanwork archives, shipping costs associated with preserving fanworks, and ticketing software (access all program expenses).

Transformative Works and Cultures

• US$275.00 spent so far out of US$2,349.00 total this year, as of July 31, 2022.
• Transformative Works and Cultures' expenses are the journal's website hosting, publishing, and storage fees (access all program expenses).

Fanlore

• US$14,564.40 spent so far out of US$19,276.90 total this year, as of July 31, 2022.
• Fanlore's expenses are a citation tool for the wiki, as well as its share of allocated server hardware, maintenance and colocation costs (access all program expenses).

Legal Advocacy

• US$0.00 spent so far out of US$4,000.00 total this year, as of July 31, 2022.
• Legal's expenses consist of filing fees and other costs associated with conferences and hearings (access all program expenses).

Con Outreach

• US$0.00 spent so far out of US$780.00 total this year, as of July 31, 2022.
• Budgeted expenses include WorldCon memberships for volunteers to attend and represent the OTW at ChiCon (access all program expenses).

Grant for F. Coppa book on the History of Fanvidding

• US$660.00 spent so far out of US$660.00 total this year, as of July 31, 2022.
• The money for this grant comes from a donation made to the OTW in 2020 for the specific purpose of covering costs related to the production of Francesca Coppa's book on the history of fanvidding. The University of Michigan has published the book and it is freely accessible online now. Since the full amount of the grant has been spent and its purpose has been accomplished, the grant is now closed.
• Remaining expenses were spent on the final proofreading and creating a table of contents for the book (access all program expenses).

Fundraising and Development

• US$48,796.15 spent so far out of US$80,962.15 total this year, as of July 31, 2022.
• Our fundraising and development expenses consist of transaction fees charged by our third-party payment processors for each donation, thank-you gift purchases and shipping, and the tools used to host the OTW's membership database and track communications with donors and potential donors (access fundraising expenses).

Administration

• US$27,985.04 spent so far out of US$76,147.32 total this year, as of July 31, 2022.
• The OTW’s administrative expenses include hosting for our website, trademarks, domains, insurance, tax filing, and annual financial statement audits, as well as communication, management, encrypted document storage, and accounting tools (access all admin expenses).

2022 Revenue

• The OTW is entirely supported by your donations—thank you for your generosity!
• We receive a significant portion of our donations each year in the April and October fundraising drives, which together should account for about 55% of our income in 2022. We also receive donations via employer matching programs, royalties, Amazon Smile, and PayPal Giving Fund, which administers donations from programs like Humble Bundle and eBay for Charity. If you'd like to support us while making purchases on those websites, please select the Organization for Transformative Works as your charity of choice!
• US$512,358.90 received so far (as of July 31, 2022) and US$600,118.51 is projected to be received by the end of the year.

Got questions?

If you have any questions about the budget or the OTW's finances, please contact the Finance committee. We will also be hosting an open chat to answer any questions you may have. This chat will take place in our public chatroom on October 15 at 8pm UTC (what time is that in my timezone?).

To download the OTW's 2022 budget in spreadsheet format, please follow this link.

During the last year, the OTW Finance team has continued its work of ensuring that the organization's bills are paid, tax returns filed, and standard accounting procedures met. The team also revamped the accounting Chart of Accounts to better reflect the OTW's financial activity. Preparation for the 2021 audit of financial statements is currently ongoing!

The team has also been diligently working to meet the OTW's 2022 needs, and is proud to present to you this year's budget (access the 2022 budget spreadsheet for more detailed information):

2022 Expenses

Archive of Our Own (AO3)

• US$33,231.72 spent so far out of US$582,695.34 total this year, as of February 28, 2022.
• 76.9% of the OTW's expenses go towards maintaining the AO3. This includes the bulk of our server expenses—both new purchases and ongoing colocation and maintenance—website performance monitoring tools, and various systems-related licenses, as well as costs highlighted below (access all program expenses).
• This year's projected AO3 expenses also contain US$15,000.00 in contractor costs to do an external audit of the AO3 site to find any security issues that may need to be fixed.
• Additionally, AO3 expenses include a planned US$430,000.00 for an expansion of server capacity to handle expected site traffic growth through the year. It is possible that some parts of this activity will be postponed to next year depending on various circumstances; the updated budget to be released later this year will provide additional information.

Open Doors

• US$147.88 spent so far out of US$2,777.61 total this year, as of February 28, 2022.
• Open Doors' expenses consist of hosting, backup, and domain costs for imported fanwork archives (access all program expenses).

Transformative Works and Cultures

• US$0.00 spent so far out of US$2,349.00 total this year, as of February 28, 2022.
• Transformative Works and Cultures' expenses are the journal's website hosting, publishing, and storage fees (access all program expenses).

Fanlore

• US$1,051.78 spent so far out of US$30,293.40 total this year, as of February 28, 2022.
• Fanlore's expenses are its share of allocated server hardware, maintenance and colocation costs (access all program expenses).

Legal Advocacy

• US$0.00 spent so far out of US$2,500.00 total this year, as of February 28, 2022.
• Legal's expenses consist of registration fees for conferences and hearings (access all program expenses).

Con Outreach

• US$0.00 spent so far out of US$500.00 total this year, as of February 28, 2022.
• Budgeted expenses include US$100.00 for producing flyers for virtual cons and US$400.00 for other convention outreach activities on behalf of the OTW (access all program expenses).

Grant for F. Coppa book on the History of Fanvidding

• US$660.00 spent so far out of US$660.00 total this year, as of February 28, 2022.
• The money for this grant comes from a donation made to the OTW in 2020 for the specific purpose of covering costs related to the production of Francesca Coppa's book on the history of fanvidding. The University of Michigan has published the book and it is freely accessible online now. Since the full amount of the grant has been spent and its purpose has been accomplished, the grant is now closed.
• Remaining expenses were spent on the final proofreading and creating a table of contents for the book (access all program expenses).

Fundraising and Development

• US$6,633.17 spent so far out of US$56,473.40 total this year, as of February 28, 2022.
• Our fundraising and development expenses consist of transaction fees charged by our third-party payment processors for each donation, thank-you gift purchases and shipping, and the tools used to host the OTW's membership database and track communications with donors and potential donors (access fundraising expenses).

Administration

• US$2,266.39 spent so far out of US$79,536.03 total this year, as of February 28, 2022.
• The OTW’s administrative expenses include hosting for our website, trademarks, domains, insurance, tax filing, and annual financial statement audits, as well as communication, management, and accounting tools (access all admin expenses).

2022 Revenue

• The OTW is entirely supported by your donations—thank you for your generosity!
• We receive a significant portion of our donations each year in the April and October fundraising drives, which together should account for about 37% of our income in 2022. We also receive donations via employer matching programs, royalties, Amazon Smile, and PayPal Giving Fund, which administers donations from programs like Humble Bundle and eBay for Charity. If you'd like to support us while making purchases on those websites, please select the Organization for Transformative Works as your charity of choice!
• Thanks to your generosity in previous years, we have a healthy amount of money in our reserves, which we can use to pay for larger than usual purchases. As mentioned previously, we plan to continue to upgrade the capacity of the Archive's servers, which significantly increases server equipment and server hosting expenses. The growth of the Archive and other projects of the OTW also requires more volunteers and administrative support, further increasing expenses. The budget spreadsheet projects a withdrawal of US$570,000.00 from reserves to cover the costs that exceed the amount of revenue to be received this year. This amount may be withdrawn as needed during the year.
• US$55,432.30 received so far (as of February 28, 2022) and US$190,290.00 projected to be received by the end of the year.

Got questions?

If you have any questions about the budget or the OTW's finances, please contact the Finance committee. We'll get back to you as soon as possible!

To download the OTW's 2022 budget in spreadsheet format, please follow this link.